Noticeboard

Meeting opened at: 7:40pm

ATTENDANCE:
Sue Campbell
Anne Simpson
Phil Windley
Kaye Hilaire
Carol Rankin
Ken Rankin
Jocelyn Fox
Brett Simpson

APOLOGIES:
Leith Davis
Daphne Windley
Kate Stein
Chris Campbell

CONFIRMATION OF MINUTES

Minutes of the November meeting were read and confirmed.
Moved: Ken Rankin
Seconded: Kaye Hilaire

BUSINESS ARISING:

• Guest Speaker Matthew Dimmock (Ability Links)… try for Feb
• Ross Earby has produced and delivered Woodchop Certificates of Appreciation
• Invites for sponsors get-together not yet done
• Letters regarding footbridge done and sent out
• Letter to Jan ready to go
• No news on the toilet door yet.
• Measurements for blind have been obtained, but as the window is an odd size the blind will need to be custom made. Kaye recommended getting quotes and going from there

CORRESPONDENCE: Not available

TREASURER’S REPORT:

OPENING BALANCE:                                          $ 11977.78
Income for month:                                                    $ 333.21
Expenditure for month:                                           $ 763.43

CLOSING BALANCE:                                          $ 11547.56

Accounts to be paid: NIL
Approved / Not approved
Discussion re bank signatories. Anne Simpson needs to go to the bank with ID to be added as a signatory.

Moved: Kaye Hilaire
Seconded: Phil Windley

GENERAL BUSINESS:

• Sue has applied to Council for Wandandian Progress Association to be approved as a qualified organisation that needs volunteers so that people wo need to do voluntary work for Jobsearch can work for us
• Anne noticed that our insurance paperwork has the wrong address. For some reason it showed Jan’s old address instead of the correct hall address. Sue has notified Macey’s and this will be corrected
• There was discussion about the hall cleaning contract and it was pointed out that Alison would need to have her own public liability insurance.
• Further discussion ensued as to whether or not bands at our functions are covered by our insurance or if they would need to have their own. This is to be investigated for future reference
• Phil queried progress of the funding for the Wandean Road pathway. Garry had advised that there had been no updates.
• On a motion from Phil Windley, which was seconded by Kaye Hilaire, that:
  The Sponsors’ Sausage Sizzle planned for 14th December be rescheduled till 15th Feb   and the Price Bros be invited to play, if they are available, for a fee to be determined.
  the meeting agreed and changed the date accordingly as many of the members would be unavailable to assist at the BBQ. Time to commence 12:00pm

Meeting closed at: 8:30pm
NEXT MEETING: 3rd February 2015

Meeting Opened: 7.35 pm

ATTENDANCE:
Jocelyn Fox
Shayne Iversen
Ann Kirrage
Kaye Hilaire
Ross Earby
Brett Simpson
Phillip Windley
Daphne Windley

APOLOGIES:
Matt Thompson
Murray Fox
Chris Campbell
Anne Simpson
Kate Stein

The President welcomed Councillor Patricia White to the meeting, and accepted Mayor Gash’s apologies.

CONFIRMATION OF MINUTES

Minutes of the October meeting were read and confirmed.
Moved: Brett Simpson Seconded: Kaye Hilaire

Business Arising from Minutes: carried through to reports and general business.

TREASURER’S REPORT:

Opening Balance                                                             $9607.74
Add Income                                                                    $8064.27
Less Expenses                                                                $5694.23

Balance as at 31 October 2014                                   $11977.78

The Treasurer also presented a separate financial report for the Woodchop and Expo:

Income:                                                                           $9396.45
Expenses:                                                                        $5046.48

Total Profit from Woodchop:                                       $4350.97

Moved to accept Treasurer’s report: Phillip Windley Seconded: Kaye Hilaire

CORRESPONDENCE:

In:
Various press releases from Shoalhaven City Council

Emails
Advice of development applications from Shoalhaven City Council

Letters

In:

• from Shoalhaven City Council to all Community Consultative Bodies
• public exhibition of draft policy for temporary storage (shipping) container on public land
• letter of resignation as Public Officer and Hall Booking Officer from Mrs Janis Natt
• letter from Shoalhaven City Council advising that a township sign will be installed at the northern approach to the village
• letter from Shoalhaven City Council regarding the future provision of library services in the Milton area
• letter from Shoalhaven City Council regarding works on the upgrade of Turpentine Road, Tomerong in the 2014-2015 financial year
• letter from Shoalhaven City Council advising of likely changes to grant funding processes for traffic and transport facilities

Out: None
Moved to accept correspondence report: Kaye Hilaire Seconded: Brett Simpson

REPORTS

WOODCHOP

• Jocelyn proposed formal appreciation of Ross’s wonderful job with the Woodchop, and the meeting expressed their appreciation.
• The President suggested that the Association present certificates of appreciation to sponsors and main stakeholders. Jocelyn and Ross will prepare the certificates.
• There is a considerable amount of leftover supplies and it has been decided that the Association hold a community sausage sizzle, inviting all the sponsors and supporters of the Woodchop. Jocelyn moved that the event be held on 14 December, seconded by Kaye Hilaire, to commence at 12 noon. Food and soft drinks will be provided, but other refreshments will be BYO. Invitations: the Secretary and Treasurer will develop and distribute invitations.

GENERAL BUSINESS

•  A letter of resignation was received from Jan Natt, from her positions as hall booking officer and public officer. The President expressed the thanks of the Association to Jan for her sterling service to the community and the Association. Ross Earby moved that we write to Jan accepting her resignation, and Jocelyn seconded the motion.
• Anne Simpson has accepted the position of public officer, and for the time being will undertake the duties of hall booking officer.
• Jocelyn has received a submission from a community member asking for Association to write letters asking for improved pedestrian and bicycle access to Condies Creek bridge. The meeting agreed enthusiastically.
• Post Office – the meeting discussed ongoing issues with the Post Office opening hours.
• The President reported that a new cleaner has been appointed, initially on a 3 month trial, and commenced the week after the Woodchop; cleaning products are being stored in a locked cupboard at the hall.
• Kaye Hilaire asked if a new door could be fitted to the ladies’ outside toilet. Jocelyn offered Murray Fox’s services. Kaye also mentioned the kitchen blind, which is being progressed.
• Fairy lights – there was ongoing discussion about proposed replacements for the fairy lights.
• Kaye Hilaire requested that the Progress Association send a card to Robin Kirrage. She will advise an address.

Report by Councillor White

• The Mayor has visited China; the Shaolin Temple is going ahead in the new year, and will be completed within three years.
• Council has submitted a grant application to update Huskisson wharf to provide facilities for cruise ships to visit the bay.
• Council are undertaking a review of all their activities and assets.

Meeting Closed 8.55pm

NEXT MEETING: 7.30pm 2 Dec 2014